KaademiKaademi

PRIVACY POLICY

Last updated: November 15, 2025

1. Introduction

privacyPolicy.introduction.intro1 privacyPolicy.introduction.companyName (« Kaademi », « privacyPolicy.introduction.we », « privacyPolicy.introduction.us » privacyPolicy.introduction.or « privacyPolicy.introduction.our ») privacyPolicy.introduction.intro2 https://www.kaademi.com (privacyPolicy.introduction.theWebsite) privacyPolicy.introduction.intro3 (privacyPolicy.introduction.theServices).

We are committed to protecting your privacy and processing your personal data in accordance with applicable data protection laws, including the EU General Data Protection Regulation ("GDPR") and relevant local laws.

By using the Services, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with this Policy, you should not use the Services.

2. Data Controller and Contact Information

privacyPolicy.dataController.responsible

privacyPolicy.dataController.companyName
privacyPolicy.dataController.country

privacyPolicy.dataController.questions

Email (privacy): privacy@kaademi.com
Email (general): contact@kaademi.com

3. Personal Data We Collect

We may collect and process the following categories of personal data when you use the Services:

3.1 Account and Identity Information

  • First and last name (if provided)
  • Email address
  • Password (stored only in hashed form)
  • Role or profile information (e.g., student, teacher)
  • Discipline, grade level, or subjects taught or studied (if provided during registration)

3.2 Subscription, Billing and Transaction Information

  • Subscription plan (e.g., free, essential, advanced, premium)
  • Billing country and currency
  • Transaction history (plan upgrades/downgrades, active/inactive status)
  • privacyPolicy.personalData.billingInfo.items.status

privacyPolicy.personalData.billingInfo.cardNote

3.3 Usage and Technical Data

  • Log and usage data (e.g., pages viewed, actions taken in the app, timestamps)
  • IP address, browser type and version, operating system
  • Device information (device type, basic device identifiers)
  • Approximate location derived from IP (e.g., country or region)

3.4 Content You Upload or Generate

  • Audio files uploaded or recorded in the app (e.g., lecture or class audio)
  • Transcriptions generated from audio
  • Structured lecture notes, summaries, and outlines
  • Flashcards and other learning materials generated or stored in your account

3.5 Communications

  • Messages you send us (support requests, feedback, bug reports)
  • privacyPolicy.personalData.communications.items.emailData

3.6 Derived and Analytics Data

  • privacyPolicy.personalData.analyticsData.items.statistics
  • privacyPolicy.personalData.analyticsData.items.errors

4. How We Use Your Personal Data and Legal Bases

We process your personal data for the following purposes and on the following legal bases:

privacyPolicy.howWeUse.provide.title

privacyPolicy.howWeUse.provide.intro

  • privacyPolicy.howWeUse.provide.items.account
  • privacyPolicy.howWeUse.provide.items.auth
  • privacyPolicy.howWeUse.provide.items.process
  • privacyPolicy.howWeUse.provide.items.store
  • privacyPolicy.howWeUse.provide.items.manage

privacyPolicy.howWeUse.provide.legalBasis

4.2 To Manage Subscriptions, Payments and Billing

We use your data to:

  • Manage your subscription plan and usage limits
  • Process payments through our payment provider
  • privacyPolicy.howWeUse.billing.items.issue

Legal basis: performance of a contract and compliance with legal obligations (Article 6(1)(b) and 6(1)(c) GDPR).

4.3 To Communicate with You

We may use your contact information to:

  • Respond to your questions and support requests
  • Send you important service and security notifications
  • privacyPolicy.howWeUse.communicate.items.changes

Legal basis: performance of a contract and our legitimate interests in operating the Services (Article 6(1)(b) and 6(1)(f) GDPR).

4.4 To Improve and Protect the Services

We may use technical and analytics data to:

  • Monitor the performance and reliability of the Services
  • Detect, prevent, and investigate abuse, security incidents, or fraud
  • Improve features, user experience, and service quality

Legal basis: our legitimate interests in ensuring the security and improvement of the Services (Article 6(1)(f) GDPR).

4.5 Marketing and Product Updates

privacyPolicy.howWeUse.marketing.intro

Legal basis: our legitimate interests in promoting the Services (Article 6(1)(f) GDPR), or your consent where required by law.

4.6 Compliance with Laws and Legal Requests

privacyPolicy.howWeUse.compliance.intro

Legal basis: compliance with a legal obligation (Article 6(1)(c) GDPR).

5. Audio Uploads, Transcription and Deletion

A core feature of Kaademi is the ability for users to upload or record audio from lectures or similar educational sessions so that transcriptions, lecture notes, and learning materials can be generated using AI.

privacyPolicy.audioUploads.when

  • privacyPolicy.audioUploads.items.processed
  • We may use third-party transcription and AI providers (e.g., cloud AI APIs) acting as processors on our behalf to perform this processing.
  • privacyPolicy.audioUploads.items.notUsed

Audio Deletion: after a transcription has been successfully generated and the resulting text content has been securely stored in your account, we aim to delete the raw audio file from our active processing systems as soon as technically possible. Generally, audio is only retained for the short period necessary to process your request and, if necessary, to retry transcription in case of technical error. privacyPolicy.audioUploads.deletionDetails

We may retain limited technical logs and metadata (such as timestamps, file sizes, error codes, and usage statistics) for security, troubleshooting, analytics, and legal purposes. These logs do not contain the full raw audio content.

6. When We Share Your Personal Data

We do not sell your personal data. We may share your personal data with the following categories of recipients, strictly as necessary for the purposes described above:

  • privacyPolicy.sharingData.items.serviceProviders.label privacyPolicy.sharingData.items.serviceProviders.description
  • privacyPolicy.sharingData.items.paymentProcessors.label privacyPolicy.sharingData.items.paymentProcessors.description
  • privacyPolicy.sharingData.items.aiProviders.label privacyPolicy.sharingData.items.aiProviders.description
  • privacyPolicy.sharingData.items.analytics.label privacyPolicy.sharingData.items.analytics.description
  • privacyPolicy.sharingData.items.advisors.label privacyPolicy.sharingData.items.advisors.description
  • privacyPolicy.sharingData.items.authorities.label privacyPolicy.sharingData.items.authorities.description

privacyPolicy.sharingData.processors

7. International Data Transfers

Our main operations are based in the European Union (France), but some of our service providers may be located in countries outside the European Economic Area (EEA) and the United Kingdom, such as the United States.

When we transfer personal data to a country that does not offer an adequate level of data protection under EU or UK law, we take appropriate safeguards, such as:

  • privacyPolicy.internationalTransfers.items.sccs
  • privacyPolicy.internationalTransfers.items.other

8. How Long We Keep Your Data

We retain personal data only for as long as necessary to achieve the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law.

privacyPolicy.dataRetention.particular

  • privacyPolicy.dataRetention.items.account.label privacyPolicy.dataRetention.items.account.description
  • privacyPolicy.dataRetention.items.billing.label privacyPolicy.dataRetention.items.billing.description
  • privacyPolicy.dataRetention.items.audio.label privacyPolicy.dataRetention.items.audio.description
  • privacyPolicy.dataRetention.items.content.label privacyPolicy.dataRetention.items.content.description
  • privacyPolicy.dataRetention.items.logs.label privacyPolicy.dataRetention.items.logs.description

9. Cookies and Similar Technologies

privacyPolicy.cookies.intro

For more detailed information about the cookies we use and your choices, please see our privacyPolicy.cookies.linkText.

10. Your Rights

Depending on your location and subject to applicable law, you may have the following rights regarding your personal data:

  • privacyPolicy.yourRights.items.access.label privacyPolicy.yourRights.items.access.description
  • privacyPolicy.yourRights.items.rectification.label privacyPolicy.yourRights.items.rectification.description
  • privacyPolicy.yourRights.items.erasure.label privacyPolicy.yourRights.items.erasure.description
  • privacyPolicy.yourRights.items.restriction.label privacyPolicy.yourRights.items.restriction.description
  • privacyPolicy.yourRights.items.portability.label privacyPolicy.yourRights.items.portability.description
  • privacyPolicy.yourRights.items.object.label privacyPolicy.yourRights.items.object.description
  • privacyPolicy.yourRights.items.withdraw.label privacyPolicy.yourRights.items.withdraw.description

You can exercise your rights by contacting us at privacy@kaademi.com. privacyPolicy.yourRights.verify

If you believe we have not processed your personal data in accordance with data protection legislation, you also have the right to lodge a complaint with your local data protection authority. In France, this is the Commission Nationale de l'Informatique et des Libertés (CNIL).

11. Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, destruction, or alteration. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

You are responsible for maintaining the confidentiality of your login credentials and any activity under your account. Please contact us immediately if you believe your account has been compromised.

12. Children's Privacy

The Services are not intended for children under 13, and we do not knowingly collect personal data from children under 13. If you are a parent or guardian and believe your child has provided us with personal data, please contact us so we can take appropriate action.

Users aged 13 to 18 (or the age of majority in their country) should only use the Services with the consent and supervision of a parent, legal guardian, or educational institution.

13. Third-Party Websites

privacyPolicy.thirdPartyWebsites.intro

14. Changes to This Privacy Policy

privacyPolicy.changes.intro

privacyPolicy.changes.date

15. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our processing of your personal data, you can contact us at:

privacyPolicy.contactUs.companyName
Email (privacy): privacy@kaademi.com
Email (general): contact@kaademi.com